Terms of Use
Last updated 12 July 2026 — pilot phase
This is a working draft, published as part of Clin A Head's pilot phase. It has not yet been reviewed by qualified legal counsel and should be treated as a starting point, not a finished legal instrument, until it has.
1. What Clin A Head is
Clin A Head is a consultation-preparation tool for clinicians. It imports documents a doctor already holds for a patient, produces a structured synthesis, generates a pre-consultation questionnaire, and answers questions about the file in natural language — with every extracted fact traced back to the exact document and line it came from.
2. What Clin A Head is not — and who is responsible for what
Clin A Head does not diagnose, does not prescribe, and does not make clinical decisions. It searches, organises, and restates information already present in a patient's documents. It is not a medical device, is not a substitute for clinical judgement, and must never be treated as one.
- Every synthesis, answer, and questionnaire result is a starting point for the clinician's own review — never a conclusion to act on directly.
- The treating clinician is solely responsible for what they read, what they choose to verify, and what they choose to act on. Responsibility for clinical decisions is never transferred to the tool, its output, or its operator by using Clin A Head.
- Where Clin A Head cannot confidently answer a question from the documents provided, it says so rather than guessing — but the absence of a flagged gap is not a guarantee of completeness, and the clinician remains responsible for their own review of the underlying documents.
- Clin A Head is a preparation aid. It does not replace direct examination, direct questioning of the patient, or professional medical judgement at any point in the consultation.
3. Intellectual property
Clin A Head — the name, the underlying software, its interface, its documentation, and all associated materials — is the intellectual property of ClinAHead. Nothing in these terms transfers ownership of any part of the software, its source code, its models, or its branding to a user.
- Pilot users are granted a personal, non-exclusive, non-transferable licence to install and use the desktop application for their own clinical practice, for the duration of the pilot programme.
- Reverse engineering, redistribution, resale, or use of Clin A Head to build a competing product is not permitted without prior written agreement from ClinAHead.
- Patient data you import remains yours. Clin A Head claims no ownership over the content of the documents you process — only over the software itself.
4. Data handling
A precise, technical explanation of exactly what is sent for AI processing — and what is deliberately kept back — is published on the main site under Your data. That page is the authoritative description of current data handling; this section summarises the commitments behind it.
- Direct identifiers (patient name, treating doctor's name and RPPS number, phone numbers, emails, French social security numbers) are automatically redacted before any text reaches an AI model.
- This is targeted identifier redaction, described precisely as such — not a claim that processed data is fully anonymous in the strict legal sense in every jurisdiction. Dates and diagnoses are retained because the synthesis and chronology features depend on them.
- During the pilot phase, before any real patient data is used, pilot participants are provided a GDPR-compliant data processing agreement setting out use, security, retention, and deletion in full.
- Certified health-data hosting (HDS, for French practices) is an active infrastructure goal, not yet in place — see the France-specific note on the main site for the current, honest status.
5. The pilot programme
- Access is provided free of charge during the pilot phase. Pricing beyond the pilot has not yet been set and will be communicated in advance of any change.
- Feedback provided by pilot participants may be used to shape the product's direction; providing feedback does not create any ownership interest in resulting features.
- ClinAHead may end a pilot participant's access at any time if the terms above are not respected, or if continuing the pilot is no longer appropriate for either party.
6. Availability and changes
Clin A Head is under active development. Features, interfaces, and these terms may change during the pilot phase; participants will be notified of material changes. The desktop application requires a working connection for AI-assisted features (synthesis, chatbot, questionnaire generation); document import and manual review remain available without one.
7. Governing regions
Clin A Head operates with practices in France, the United Kingdom, and Australia. Where local law imposes stricter requirements than stated here — including around health data, medical device regulation, or professional confidentiality — the stricter local requirement governs.
8. Contact
Questions about these terms, the pilot programme, or a specific data-handling question: elyas.sierra@sciencespo.fr.